Tokyo Divers is committed to our client’s privacy and security and to taking steps designed to secure your personal and financial information. We believe your private details should be kept just that and when you share personal information with us, we will make all reasonable endeavors to keep your details secure and private. We are committed to ensuring that your personal information is protected.
 

Our Privacy Policy

Tokyo Divers understands that privacy is important to you and wants your experience when dealing with us to be as enjoyable and safe as possible. This policy describes who Tokyo Divers is and how it handles your personal information generally as well as when you use our website.
 

The type of personal information we collect and hold

Personal information is information or an opinion about an identified individual or an individual who is reasonably identifiable. Generally Tokyo Divers does not collect sensitive information about you such as details of your race, political beliefs, religion, or health. However depending on the products and services you ask us to provide, we may be required to collect some sensitive information when we are providing you with specialized services (such as access requirements for a disability).

We will ask for a broad range of personal information which is necessary for us to provide you with our services. The type of personal information we ask for will depend on which of the travel products with Tokyo Divers you book on and the type of product or service you choose.

If we are not able to collect personal information about you we may not be able to provide you with the products, services or assistance you require. The collection, use or disclosure of your personal information is needed to provide these.

We will generally ask for the following types of personal information:

• name, address , email and contact details;

• date of birth;

• gender; and/or

• information about your use of our product or service

Depending on the product or service you choose, you may also be asked other types of personal information such as:

• insurance- travel

• Passport number

• Credit card details

Ways we collect your personal information

We collect your personal information:

• by using written forms;

• through contact over the telephone, your mobile or other messaging technology;

• via the internet, including websites and social media; and/or

• in person to person contact

• Through subscription and entry forms

• Booking forms and requests for further information

• Emails, response devices

We will collect your personal information during the information life cycle, on an adhoc or a recurrent basis using the above methods. For example, we will collect personal information when you acquire a product or service from us, when you make changes to that product, when you enquire on our product and services or request information on our services. We will combine or link personal information we already know about you to other personal information we collect about you.

We collect your personal information:

• directly from you by written, by phone or through our online booking engine.

• from a group co-ordinator who is arranging your travel ( If this is the case we request from the group leader that every member of the group has consented to them providing this Personal Information to us, in order for us to provide those products and services).

• from other persons or organizations (including related and third parties).

Please refer to “Parties to whom we disclose and collect your personal information” section which details the types of organizations we disclose your personal information to and collect your personal information from.
 

Cookies

Our websites rely on “cookies” to provide a number of services to you. A cookie is a piece of data that a website sends to your browser and which is then stored on your computer or other internet enabled device. Cookies are generally one of two types, a session cookie or a persistent cookie. A session cookie is a temporary cookie that is placed on the device and remains until you leave one of our websites. A persistent cookie will remain on your device for a period of time or duration specified in the cookie despite you leaving our websites.

Cookies generally allow our websites you are browsing to interact more efficiently with your device. Tokyo Divers uses cookies to collect and use information for a range of purposes, including; to maintain and improve the operation of our websites; track user preferences and product requirements to customize our websites and target and improve advertising or marketing relevance. We may also have an arrangement with third parties who may use our cookies to improve the relevance of our advertising to you on third party websites. You are able to use your browser settings to manage cookies. These settings may include deleting all or some cookies, not accepting any cookies or being notified when cookies are being used.
 

Purposes of collection of personal information

We collect your personal information so we can:

• identify you and provide you with our products and services including notifying you about new products, services and promotions from time to time.

• understand your requirements and provide you with a product or service;

• set up, administer and manage our products and services,

• get a better understanding of you, your needs, your behaviours and how you interact with us, so we can engage in product and service research, development and business strategy including managing the delivery of our services and products via the ways we communicate with you.

Sometimes we are required to collect your personal information to satisfy specific legal obligations.
 

Use and disclosure

We use and disclose your personal information for the purposes we collected it.

We will use and disclose your personal information for a secondary purpose related to a purpose for which we collected it, where you would reasonably expect us to use or disclose your personal information for that secondary purpose. In the case of sensitive information, any secondary use or disclosure will be directly related to the purpose of collection.

For example, we will disclose your personal information to third party service providers so that they can provide the contracted services to Tokyo Divers such as information technology support or programming, hosting services, telephone services, mailing or sending of documentation to customers digitally or otherwise.

As a translation service, Tokyo Divers offers products and services on behalf of a number of other providers including but not limited to insurance companies. Tokyo Divers maybe required to disclose your Personal Information to these providers to enable them to provide you with their services and to assist in making your experience a satisfying one. As these providers require this Personal Information when making your booking, if it is not provided we will not be able to finalize your booking.

There will be other instances when we may use and disclose your personal information including where: • you have expressly or impliedly consented to the use or disclosure;
 

Collection use and disclosure of personal information for marketing

Tokyo Divers has a large range of events. Marketing is an important part of our business. We want to collect, use and disclose your personal information to keep you up to date with the range of products and services available from Tokyo Divers and which we think may be of interest to you. We use a wide variety of marketing strategies including mail, sms, telephone and other internet based marketing including targeted online advertising and online behavioural marketing. Third party marketing service providers may combine the personal information we disclose to them with information they already hold about you, in order to serve you with more relevant advertising about our products and services.
 

Parties to whom we disclose and collect your personal information

There are a range of people and organisations (‘parties’) to whom we disclose your personal information and collect personal information from – that are not you. These may be parties related to Tokyo Divers or third parties. The particular party will depend on which company or brand in Tokyo Divers you do business with and what product or service you receive. Some examples of the parties to whom we may disclose your personal information to and collect personal information from are:

• other companies within the Tokyo Divers and other trading divisions or departments within the same company

• customer, product, business or strategic research and development organisations; • a third party with whom we have contracted to provide travel services, administrative or other business services – for example:

– information technology providers,

– marketing agencies and other marketing service providers;

– travel providers whose product you are travelling on;

– print/mail/digital service providers; and

– imaging and document management services

• data warehouses,

• social media and other virtual communities and networks where people create, share or exchange information;

• publicly available sources of information;

• clubs, associations, member loyalty or rewards program providers and other industry relevant organisations;

• any other organisation or person where you have asked them to provide your personal information to us or asked us to obtain personal information from them, (e.g. your parent or group organiser).

Security of your personal information

We hold your personal information in:

• computer systems;

• electronic databases;

• digital records;

• in hard copy or paper files.

These storage mechanisms may be managed in a number of ways. They may be managed or administered internally by a company in Tokyo Divers and may be held locally. Or they could be managed by a third party storage provider with whom Tokyo Divers has a contractual relationship and be either managed locally and/or overseas. We will take all reasonable steps to protect your personal information from misuse, interference and loss, as well as unauthorised access, modification or disclosure. The ways we do this include:

• limiting physical access to our premises;

• restricting electronic and physical access to personal information we hold;

• having in place stand-by systems and information backups to deal with major business interruptions;

• maintaining technology security products;

• requiring any third party providers to have acceptable security measures to keep your personal information secure; and

We maintain industry standard technology and procedures in respect of our information management and provision of online services. Tokyo Divers has an ongoing program of review and enhancement of its security measures. The reviews and updates address such matters as security and information management policies, processes and procedures, and technology reviews such as software, virus protection and fire wall settings.
 

Non-customers

You may not be a customer of ours but you may interact with one of our companies. You may interact with one of our companies by using our transactional websites, entering a competition or commenting via social media. We will collect, use and disclose your personal information in accordance with this Privacy Policy and any Privacy Statement you may receive when you interact with us. Please see our Online Terms found on our transactional websites for more information about interacting with us via the Internet.
 

Access and Correction of Personal Information

We rely on the accuracy of the personal information we hold about you to provide our products and services to you. You have the right to request us to correct any inaccurate, out-of-date, incomplete, irrelevant or misleading personal information. We will take such steps that are reasonable in the circumstances with regard to the purpose for which your personal information is held to make a correction. We may refuse to correct your personal information and will provide reasons for refusal in writing. If we refuse to correct your personal information you have the right to associate with the information a statement that the information is inaccurate, out-of-date, incomplete, irrelevant or misleading. We will take such steps that are reasonable in the circumstances to associate that statement with all records containing the relevant information.